The Crown (Demo) — Rota Done

You're viewing a live demo — explore freely. Your changes won't be saved. Exit demo →

📱

Rotate your device

The rota editor is built for landscape — flip your phone for the full experience.

rotadone

The Crown (Demo)

—

demo-bar@rotadone.demo

Roles ▶

Staff ▶

View

Shift Templates ▸

Weeks:

⚠ Could not solve

Labour Summary ▲

—

Total Hours

—

Est. Cost

—

Labour %

% target

—

Staff On

No baseline set

Add Staff

Name

Role

Target hours/wk

Can work roles

Select every role this person can cover. The first selected role is their home role.

Hourly rate (£)

Employment type

Used for rota context only. Contracted hours still drive solver limits.

Available days

Contracted hours

Contract hours/wk

Tolerance (±h)

Add Role

Role name

Colour

Hourly rate (£)

Add Shift Template

Name

Role

Key

Start

End

End before start = overnight (e.g. 23:00 → 01:30)

Assign Shift

Template

Edit Shift

Quick-fill from template

Label

Role

Start

End

Manager note

Visible to this staff member on /shifts.

Edit Template

Name

Key

Role

Default start

Default end

Per-day time overrides

Add Open Shift

An open shift is a slot the solver needs to fill — it'll find who covers it based on availability and eligibility.

Day —

Name (e.g. "Bar Close", "Opening shift")

Role

Start

–

End

Feasibility Check

Invite Staff Member

Send an invite link so a staff member can log in and view their shifts.

Staff member

Email address

They'll receive a link to create their account and view their shifts.

Staff Absences

Approve holiday requests or mark staff absent manually. The solver will not assign staff on approved absent dates. Avoid medical detail; use simple labels such as holiday, unavailable, appointment or unpaid leave.

Pending requests

Loading…

—

Striped = normally unavailable that day. Red = absence marked.

Attendance

Set the venue GPS base, enable clocking, then use the tablet link on attendance.rotadone.co.uk. Clock events capture point-in-time GPS only.

Venue GPS

Clock radius

Enable attendance for this venue

Staff monitoring notice required

Before enabling attendance you must inform your staff. Share or post this notice:

Attendance recording notice

This venue uses Rota Done to record attendance. When you clock in or out (via the tablet or your own phone), your name and the location of your device at that moment are recorded. No continuous location tracking takes place.

This data is used to verify attendance and is held securely. You can request a copy or deletion of your attendance records by contacting your manager.

I confirm my staff have been informed about attendance recording

Label

Latitude

Longitude

Radius metres

Clock page

Tablet URL

Open this on the venue tablet. Staff choose their name there. Staff using their own phone can visit attendance.rotadone.co.uk while logged in.

Tablet link

Recent events

This venue

Loading…

Report a bug

Rota Done is a new tool. We are actively improving it and respond quickly to clear feedback, especially anything that blocks real rota work.

Type

What happened?

Weekly Tasks

Loading…

Solver Settings

These rules apply when you press Solve. Tighten them for compliance, relax them when you need a workable draft.

Minimum rest between shifts (hours)

Maximum days in a row

Enforce rest rule Enforce max days in a row Max one shift per person per day Enforce contracted hours Enforce availability and absences

Scale Requirements

Per-day multipliers

Requirements preview

Publish History

Loading…

Rota Text

Edit Staff

Identity

Name

Primary role

Target hrs / wk

Can work roles

Select every role this person can cover. First selected is the home role.

Employment type

Availability

Pay

Hourly rate (£)

Enable contracted hours enforcement

Hours / week

Tolerance (± hrs)

All templates Allowlist only

All open shifts Allowlist only

Edit Role

Role name

Colour

Hourly rate (£)

Shifts

First rota

Build your first week