Open a pay period
Choose Payroll from the ··· menu in the rota editor. Set how often you pay staff in Settings first. Then open a pay period: Rota Done builds a timesheet from every shift on the rota for those dates, plus any holiday, sick and off days.
Fix what really happened
Rotas change on the night. Edit any line to change the times or the break, delete no-shows, and add lines for anyone who covered. Lines from rota weeks you never published are flagged so you can check them.
Sign off
When the timesheet is right, click Sign off. It locks, and the exports stop being marked DRAFT. Later changes to staff records do not change a signed-off period. If you find a mistake, reopen it, fix it and sign off again.
Export
Summary gives one row per person: hours, basic pay, holiday pay, gross pay and the estimated employer NI and pension. Every shift lists each line. BrightPay import loads straight into BrightPay under Payroll, Import Pay Records from CSV File, Import Hourly Payments. Use Match Header Row, and make sure each person has the same works number in both places. For Sage 50 and other payroll software, import the Summary file and match its columns. Print / PDF gives a sign-off sheet for your accountant.
Rolled-up holiday pay
Rolled-up holiday pay has to appear as its own line on the payslip. It is shown on the payroll page and the PDF, but it is not in the BrightPay file, so add it as a separate payment there.