How staff access their shifts
Staff visit rotadone.co.uk on their phone and sign in. They see their own shifts for the current and upcoming weeks — no one else's schedule, just their own.
Inviting staff
Staff need an account to see their shifts and get publish emails. In the rota editor, click ✉ Invite in the Staff panel (or Invite team in the getting-started guide). Everyone on your rota is listed with their status: connected, invited, or not invited. Type an email next to each person and press Send invites. Each gets a link, valid for 7 days, to set a password and join your venue. Any emails you added during setup are already filled in, so check them and press Send invites. No email for someone? Leave it blank, and copy the rota to your group chat or print it instead. The Invite window has a button for each.
Week navigation
Staff move between weeks with the tabs at the top of their shifts page. The last four weeks stay visible, so they can check what they worked.
Holiday requests
Staff can submit a holiday or absence request directly from their shifts page. The request goes to the manager for approval.
What happens to a request
Staff get an email when their request is approved or declined, and their shifts page lists each request as Waiting, Approved or Not approved.
Shifts in your phone calendar
Staff can add their shifts to Apple or Google Calendar from their shifts page. It's a private link that keeps itself up to date: newly published weeks appear by themselves, and changes follow when the rota is republished.
Installing to the home screen
Staff can save Rota Done to their phone's home screen so it opens like an app. On iPhone, tap Share then Add to Home Screen. On Android, tap the browser menu and select Install or Add to Home Screen.
Forgotten password
Anyone who forgets their password can click Forgot password? on the sign-in page. We email a link, valid for 1 hour, to choose a new one.