How Rota Done works
Rota Done builds your schedule from three inputs: your staff, your shift templates, and how many people you need on each shift each day. Once those are set, the solver fills the grid in seconds.
Step 1 — Set up your venue
When you first register, the onboarding flow walks you through naming your venue, setting your operating days, and creating your initial team. If you skipped any of that, you can add staff and roles directly from the rota editor.
Step 2 — Add your staff
Open the rota editor and click Add Staff in the sidebar. Give each person a name, a role, their contracted hours if applicable, and their normal weekly availability.
Step 3 — Set up your shifts
Open the Shifts panel from the top menu. Create a shift template for each pattern you run — for example, Bar Open 12:00–18:00 or Close 17:00–00:30. Set how many people you need on each shift per day of the week.
Step 4 — Solve
Click Solve. The solver fills the rota grid in seconds, respecting staff availability, contracted hours, and rest rules. Review the result, drag shifts to adjust, and lock anyone you want to keep in place.
Step 5 — Publish
Click Publish. Your staff receive an email notification and can open their shifts on their phone at rotadone.co.uk. No app download required.