Café rotas

Café rotas done before the first coffee.

Baristas, kitchen, till and managers in one rota, from the 07:00 open to close. Rota Done builds the week around who's free, including your part-timers and students, then shows what it really costs, including employer NI, holiday pay and pension.

Start free trial Try the café demo
£19 per venue per month · unlimited staff · 30-day free trial, no card needed
Built for cafés

Early opens and part-timers,
sorted.

01
Early, mid and late shifts
Set shifts like Early 07:00–13:00 and Late 13:00–19:00, and how many people each needs on each day.
02
Part-time and student staff
Each person's availability sits on their record, and Solve only books them when they can work. They can ask to change it from their phone; you approve it.
03
Holiday pay for irregular hours
Irregular-hours staff build up holiday at 12.07% of the hours they work, or get rolled-up holiday pay.
04
Filled in seconds
Solve builds the week around availability, contracted hours and rest between shifts, and tells you any shift it couldn't fill.
05
Your team on their phones
Staff see their shifts on their phone and in their calendar. No emails? Copy the week as text for your group chat, or print it.
06
The true labour cost
Wages plus employer NI, holiday pay and pension, against your takings, as you build the week.
Labour cost

See the cost before
you commit the hours.

Add your weekly takings forecast and your labour percentage updates as the rota takes shape, worked out on the full employer cost rather than hourly rates alone.

  • Employer NI with under-21 and apprentice relief and Employment Allowance
  • Holiday pay for irregular-hours, rolled-up and fixed-hours staff
  • Pension following the auto-enrolment rules
  • Unpaid breaks taken off paid hours
How labour cost and payroll work →
The labour cost breakdown in the Rota Done editor for the café demo: wages, holiday pay, employer NI and pension
The real editor, café demo: 14 staff after one press of Solve.
How it works

From blank to published.

01
Add your team
Names, roles like barista, kitchen and till, contracted hours and when they can work.
02
Set your cover
Create shifts like Early 07:00–13:00 or Kitchen AM 07:00–13:30 and how many you need each day.
03
Press Solve
The week fills in seconds. Move anything, and lock people in where it matters.
04
Publish
Staff are emailed and see their shifts on their phone. No app to download.

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Common questions

Questions people ask.

Yes. Set shifts like an early barista shift from 07:00 or a kitchen morning shift, and how many people each needs on each day, so weekday and weekend cover can differ.
Yes. Irregular-hours staff build up holiday at 12.07% of the hours they work, or can be paid rolled-up holiday pay. Each person's availability is set on their record, and Solve only books them when they can work. Staff can ask to change the days they can work from their phone, and nothing changes until you approve it.
They can still get the rota. Copy the week as text and paste it into your group chat, or print it for the staff room. Staff with an email get their shifts on their phone and in their calendar.
Yes. On a phone the rota shows one day at a time as a list of shifts, with Solve and Publish a tap away, and every shift opens to change who is on it or the times. The full week grid is there on a laptop.
Yes. As you build a rota, Rota Done adds employer National Insurance, holiday pay and workplace pension to wages, and works out your labour percentage on that full cost. Click On-costs under the rota to see the breakdown for each person.
£19 a month per venue, or £190 a year, with unlimited staff and every feature included. There's a 30-day free trial and no card is needed to start.