Pub and bar rotas

Pub rotas done before last orders.

Bar, floor, door and management in one rota, with late closes past midnight. Rota Done builds the week around who's free and what each night needs, then shows what it really costs, including employer NI, holiday pay and pension.

Start free trial Try the pub demo
£19 per venue per month · unlimited staff · 30-day free trial, no card needed
Built for pubs and bars

Quiet Tuesdays, rammed
Saturdays, one rota.

01
Late closes past midnight
A late bar from 20:00 to 02:30 or door cover till close: shifts run past midnight like any other.
02
Cover that changes by the night
Set how many people each shift needs on each day, so Saturday gets more bar and door than Tuesday.
03
Filled in seconds
Solve builds the week around availability, contracted hours and rest between shifts, and tells you any shift it couldn't fill.
04
Younger staff costed right
Under-21 NI relief is applied from a date of birth, and you're warned before anyone is paid under the minimum wage for their age.
05
Your team without the group-chat chaos
Staff see their shifts on their phone and in their calendar. No emails? Copy the week as text for WhatsApp, or print it.
06
Timesheets ready for payroll
Correct late finishes and no-shows, sign the week off and export it for BrightPay, Sage or your accountant.
Labour cost

See the cost before
you commit the hours.

Add your weekly takings forecast and your labour percentage updates as the rota takes shape, worked out on the full employer cost rather than hourly rates alone.

  • Employer NI with under-21 and apprentice relief and Employment Allowance
  • Holiday pay for irregular-hours, rolled-up and fixed-hours staff
  • Pension following the auto-enrolment rules
  • Unpaid breaks taken off paid hours
How labour cost and payroll work →
The labour cost breakdown in the Rota Done editor for the pub demo: wages, holiday pay, employer NI and pension
The real editor, pub demo: 17 staff after one press of Solve.
How it works

From blank to published.

01
Add your team
Names, roles like bar, floor and door, contracted hours and when they can work.
02
Set your cover
Create shifts like Bar Open 12:00–17:30 or Bar Late 20:00–02:30 and how many you need each day.
03
Press Solve
The week fills in seconds. Move anything, and lock people in where it matters.
04
Publish
Staff are emailed and see their shifts on their phone. No app to download.

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Common questions

Questions people ask.

Yes. Shifts can finish after midnight, such as a late bar from 20:00 to 02:30, and you set how many people each shift needs on each day, so a Saturday can have more bar and door cover than a Tuesday.
Yes. Add a date of birth and employer NI relief for under-21s is applied automatically, and Rota Done warns you if anyone would be paid under the minimum wage for their age.
They can still get the rota. Copy the week as text and paste it into your group chat, or print it for the staff room. Staff with an email get their shifts on their phone and in their calendar.
Yes. On a phone the rota shows one day at a time as a list of shifts, with Solve and Publish a tap away, and every shift opens to change who is on it or the times. The full week grid is there on a laptop.
Yes. As you build a rota, Rota Done adds employer National Insurance, holiday pay and workplace pension to wages, and works out your labour percentage on that full cost. Click On-costs under the rota to see the breakdown for each person.
£19 a month per venue, or £190 a year, with unlimited staff and every feature included. There's a 30-day free trial and no card is needed to start.