Hotel staff rotas

Hotel rotas that cover every shift.

Front desk, housekeeping, food and beverage and night cover in one rota. Rota Done builds the week from your staff and cover needs, then shows what it really costs, including employer NI, holiday pay and pension.

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£19 per venue per month · unlimited staff · 30-day free trial, no card needed
Built for hotels

Round-the-clock cover
without the spreadsheet.

01
Night shifts and 24-hour cover
Shifts run past midnight, and you set how many people each shift needs on every day of the week.
02
Every department together
Front desk, housekeeping, F&B and kitchen in one rota. Staff can cover more than one role.
03
Filled in seconds
Solve builds the week around availability, contracted hours and rest gaps, and tells you any shift it couldn't fill.
04
Holiday requests
Staff ask for time off from their phone. Approve it and the rota won't book them on those days.
05
The true labour cost
Wages plus employer NI, holiday pay and pension, broken down by person and by department.
06
Timesheets ready for payroll
Correct the week, sign it off and export it for BrightPay, Sage or your accountant.
Labour cost

See the cost before
you commit the hours.

Add your weekly revenue forecast and your labour percentage updates as the rota takes shape, worked out on the full employer cost rather than hourly rates alone.

  • Employer NI with under-21 and apprentice relief and Employment Allowance
  • Holiday pay for irregular-hours, rolled-up and fixed-hours staff
  • Pension following the auto-enrolment rules
  • Unpaid breaks taken off paid hours
How labour cost and payroll work →
Using payroll software we don't export to yet?
Tell us what your hotel uses and we'll work on getting it covered.
Tell us what you use
How it works

From blank to published
in an afternoon.

01
Add your team
Names, departments, contracted hours and availability.
02
Set your cover
Create shifts like Front desk 07:00–15:00 or Night 23:00–07:00 and how many you need each day.
03
Hit Solve
The week fills in seconds. Adjust anything, and lock people in where it matters.
04
Publish
Staff are emailed and see their shifts on their phone. No app to download.
Common questions

Questions people ask

Yes. Shifts can run past midnight, and you set how many people you need on each shift for every day of the week, so front desk and night cover are planned like any other shift.
Yes. Set up roles such as front desk, housekeeping, food and beverage and kitchen. Staff can cover more than one role, and the labour summary breaks the cost down by role.
Yes. As you build a rota, Rota Done adds employer National Insurance, holiday pay and workplace pension to wages, and works out your labour percentage on that full cost. Click On-costs under the rota to see the breakdown for each person.
Each pay period gives you a BrightPay import file, a summary spreadsheet you can import into Sage and most other payroll software, a line-by-line timesheet and a printable sign-off sheet. Using something else? Tell us which payroll software you use and we'll work on an export for it.
£19 a month per venue, or £190 a year, with unlimited staff and every feature included. There's a 30-day free trial and no card is needed to start.