Restaurant rotas

Kitchen and floor, rota done.

Kitchen, waiting staff, bar and management in one rota, with separate lunch and dinner services. Rota Done builds the week around who's free and how busy each service is, then shows what it really costs, including employer NI, holiday pay and pension.

Start free trial Try the restaurant demo
£19 per venue per month · unlimited staff · 30-day free trial, no card needed
Built for restaurants

Front and back of house
in one place.

01
Lunch and dinner services
Kitchen Lunch, Dinner Service and the rest: set the shifts you run and how many people each needs, day by day.
02
Kitchen and floor together
Chefs, waiting staff, bar and managers in one rota. Staff can cover more than one role.
03
Staffing from your covers (beta)
Enter the covers you expect and Rota Done suggests how many people each service needs.
04
Filled in seconds
Solve builds the week around availability, contracted hours and rest between shifts, and tells you any shift it couldn't fill.
05
The true labour cost
Wages plus employer NI, holiday pay and pension, broken down by person and by role, against your takings.
06
Timesheets ready for payroll
Correct the week, sign it off and export it for BrightPay, Sage or your accountant.
Labour cost

See the cost before
you commit the hours.

Add your weekly takings forecast and your labour percentage updates as the rota takes shape, worked out on the full employer cost rather than hourly rates alone.

  • Employer NI with under-21 and apprentice relief and Employment Allowance
  • Holiday pay for irregular-hours, rolled-up and fixed-hours staff
  • Pension following the auto-enrolment rules
  • Unpaid breaks taken off paid hours
How labour cost and payroll work →
The labour cost breakdown in the Rota Done editor for the restaurant demo: wages, holiday pay, employer NI and pension
The real editor, restaurant demo: 18 staff after one press of Solve.
How it works

From blank to published.

01
Add your team
Names, roles like kitchen, waiter and bar, contracted hours and when they can work.
02
Set your cover
Create shifts like Kitchen Lunch 09:00–16:30 or Dinner Service 17:00–23:00 and how many you need each day.
03
Press Solve
The week fills in seconds. Move anything, and lock people in where it matters.
04
Publish
Staff are emailed and see their shifts on their phone. No app to download.

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Common questions

Questions people ask.

Yes. Set up roles such as kitchen, floor, bar and management, with separate lunch and dinner services. Staff can cover more than one role, and the labour summary breaks the cost down by role.
Yes, in beta. Enter the covers you expect for each service and Rota Done suggests how many people each shift needs, which you can apply to your cover before you press Solve.
Yes. On a phone the rota shows one day at a time as a list of shifts, with Solve and Publish a tap away, and every shift opens to change who is on it or the times. The full week grid is there on a laptop.
Yes. As you build a rota, Rota Done adds employer National Insurance, holiday pay and workplace pension to wages, and works out your labour percentage on that full cost. Click On-costs under the rota to see the breakdown for each person.
Each pay period gives you a BrightPay import file, a summary spreadsheet you can import into Sage and most other payroll software, a line-by-line timesheet and a printable sign-off sheet. Using something else? Tell us which payroll software you use and we'll work on an export for it.
£19 a month per venue, or £190 a year, with unlimited staff and every feature included. There's a 30-day free trial and no card is needed to start.